Overview
The User Roles and Workspaces management feature on the Share of Model™ Platform allows admins (users with the role : Organisation Owners) to manage access and roles for team members within their organization.
From the Share of Model™ Platform, Organisation Owners can:
Assign roles to users at the organisation level (for cross-workspace access).
Set granular permissions at the workspace level for specific team members.
Create workspace(s) within an organisation and set the credits allocated to each it.
Key Terms
Organization: The higher-level account for a company or holding.
Workspace: Sub-level environments within an organization (e.g., for brands or teams).
Role: Defines a user’s permissions (Viewer, Editor, Owner).
Admin/Owner: The primary user with permissions to manage roles, workspaces, and users.
User Roles and Permissions Structure
1. Organization-Level Roles
At the Organization level, roles apply across all workspaces.
Role | Permissions |
Organization Guest | No special permissions tied to the organization. Permission set at Workspace level. |
Organization Viewer | View all workspaces and analyses from an organisation. |
Organization Editor | View and create analyses across all workspaces from an organisation. |
Organization Owner | Can access and administrate the organization and its workspaces |
2. Workspace-Level Roles
At the Workspace level, roles are specific to a single workspace.
Role | Permissions |
Workspace Viewer | View analyses within a specific workspace. |
Workspace Editor | Create and view analyses within a specific workspace. |
Step-by-Step Guide
1. Access the Members Settings Page
Log in to the Share of Model™ Platform.
Click on your initials icon in the top right-hand corner
Click on the Settings tab to manage users and roles.
Once on the Settings page, users can access 2 main section :
Workspaces
Members
2. Invite New Members
Add a Member:
Click on "+ Invite".
Enter the user's email address.
Select a role (Organization level)
Organization Role: Guest, Viewer, Editor, or Owner.
Send Invitation:
If the email is new, a welcome email is sent.
For existing “Guest” users, they are granted access without email notifications.
3. Manage Roles for Existing Users
View Current Users:
From the Members page, see all current users with their organisation role
Edit Permissions:
Select a user and update their role (e.g., Editor → Viewer).
Remove a user if needed.
4. Create and Manage Workspaces
Go to the Workspaces List view.
Create New Workspace:
NB : This feature is only accessible for Enterprise plan (not for Pro Plan with only 1 workspace available)
Assign a workspace name and credit limit. This credits allocated at organisation level. The Owner can distribute the credits between the workspaces in a customized way.
Add Users to a Workspace:
Click Invite Member.
Enter the user’s email address.
Assign the Workspace Role (Viewer or Editor).
Manage Permissions:
Update permissions for existing users within the workspace with an organisation role Guest.
